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Searching, Viewing & Modifying |
Searching for Inventory:
The Search form is an effective tool to help locate vehicles
in inventory and for printing reports. You can search for
vehicles in the Tow Log by any of the Vehicle Search Fields.
- From the Main Menu
select Search.
- You can enter any combination of
search criteria, but only one field is necessary. You
may use the wildcard characters in your search (* can be
used to replace any number of characters, while a ? can
be used to replace as single character).
- Click Search to
begin search.
- Double clicking on the located
record will bring up the Vehicle Detail
screen.
Quick
Jump:
The Quick Jump located at the top right of your
screen can be used if you have definite information that
will return with only one answer. For instance, if you key
in the call number, it will bring you straight into the call
detail. Be careful when searching by VIN or plate number
because if you have had the same car twice, it will bring it
up only one record, whereas the search screen will bring up
both.
Viewing
Inventory:
The Towing Log is the primary window for viewing inventory.
Lists can be filtered to show only vehicles of interest.
Lists can be sorted in either ascending or descending order
(sort is shown by the small black arrow on the column
header) by clicking any column heading.
From the Show area on the Tow Log select one
of the following filters:
- All - shows all vehicles
in data base
- Inventory - shows
vehicles in impound inventory. Pending calls and calls
towed to a non-impound location are not included
- Released - shows all
vehicles that have been released
- Hold - shows all vehicles
that have not been released which have the hold box
checked.
- Incomplete - all vehicles
with Call Completed time that have no charges applied
- In Transit - all calls
that do not have a Call Completed Time
- To Bill - all calls that
are complete but are not impounded and do not have a
release date (indicated as not billed)
- Lien Sale - all vehicles
with a lien start date that have not been sold/released.
- To Lien - all impounded
calls older than 72 hours that do not have a lien start
date. Excludes "Hold" vehicles.
Select the Search button. All
vehicles requested from the filter will appear. You can
bring up the Vehicle Detail Screen by double clicking on a
vehicle. Clicking on the New button will bring up the New
Record form. Clicking the Dispatch button will bring up the
Dispatch/Active call form. Clicking the Report button will
bring up the Vehicle Log report that contains the same
filter as the current Towing Log.
Modifying
Inventory:
You can modify inventory listed in the Tow Log at any
time.
- Click Tow Log from the
Main Menu.
- Double click on the vehicle
record you wish to modify.
- Update the information in the
Vehicle Detail Form.
- Click the Close button
and information will be updated.
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